Privacy Policy
Last Updated: August 14, 2026
WhoSaidWhat ("we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://whosaidwhat.ai, use our AI-powered transcription and documentation services, or interact with us in any other way.
1. Information We Collect
We may collect and process the following types of information about you:
Personal Identification Information:
Name, email address, phone number, organization, role, and other contact details you provide.
Technical Data:
IP address, browser type and version, time zone setting, operating system, and other details related to how you access our platform.
Usage Data:
Information about how you use our website, services, and AI features, including page interactions, log data, and session duration.
Document Data:
Any files, transcripts, or text you upload for processing through our AI tools.
Marketing and Communications Data:
Preferences in receiving marketing materials and communications from us.
2. How We Collect Information
We collect information about you in the following ways:
Direct Interactions:
When you create an account, upload documents, request AI transcriptions, or communicate with us by email or other channels.
Automated Technologies or Interactions:
As you interact with our website or platform, we may automatically collect technical data through cookies, server logs, and similar technologies.
Third Parties or Publicly Available Sources:
We may receive limited personal data from third parties such as analytics providers, or from publicly accessible government sources when using publicly available Hansard records.
3. Cookies and Tracking Technologies
We use cookies and similar technologies on this website. Cookies that are strictly necessary for the site to function are always active. Analytics and advertising cookies are only set if you consent to them, and you can change or withdraw your choice at any time using the Cookie settings link in the footer of every page.
| Cookie | Provider | Purpose | Duration |
|---|---|---|---|
| wsw_consent | WhoSaidWhat | Remembers your cookie choices. Strictly necessary, always set. | 6 months |
| wsw_attr | WhoSaidWhat | Retains the campaign or advertisement reference that brought you here, so an enquiry can be attributed to it. Advertising. | 90 days |
| _ga, _ga_* | Google Analytics | Aggregate statistics on which pages are viewed and how the site performs. Analytics. | Up to 2 years |
| _gcl_aw, _gcl_gb, _gcl_dc, _gcl_au | Google Ads | Measures whether an advertisement led to an enquiry. Advertising. | Up to 90 days |
| Google Tag Manager | Container used to deploy the tags above. Sets no cookies of its own. | — | |
| Calendly | Calendly LLC | Scheduling widget, loaded only on our demo booking page. | Per Calendly's policy |
| Vercel Analytics | Vercel Inc. | Aggregate page performance measurement. | No cookies |
Our Legal Basis:
Analytics and advertising cookies are set on the basis of your consent. Strictly necessary cookies are used on the basis of our legitimate interest in operating a secure, functioning website.
Withdrawing Your Consent:
Use the Cookie settings link in the footer at any time. You can also block or delete cookies in your browser settings, and control the advertising Google shows you at adssettings.google.com. Google also offers a browser add-on to opt out of Google Analytics at tools.google.com/dlpage/gaoptout.
International Transfers:
Data collected by these third parties may be processed in the United States and other countries, under the safeguards those providers maintain, including Standard Contractual Clauses and the EU–US Data Privacy Framework.
4. How We Use Your Information
We use the information we collect in the following ways:
- To provide and maintain our services: Including processing transcriptions, generating classifications, and managing user accounts.
- To improve our platform: Analyzing performance and usage data to enhance AI accuracy and user experience.
- To communicate with you: Responding to inquiries, providing support, and sending administrative notifications.
- For research and development: Using anonymized data to train, test, and enhance our AI systems responsibly.
- For marketing purposes: Sending updates, newsletters, or information that may be of interest to you.
- To comply with legal obligations: As required by applicable laws and regulations.
5. Protection of Your Data & Confidentiality
WhoSaidWhat takes data protection seriously, particularly when handling sensitive or official documents.
Our key commitments include:
- Strict Data Confidentiality: Uploaded transcripts, recordings, and documents are not publicly shared or disclosed to unauthorized parties.
- Encryption & Secure Processing: All data in transit and at rest is encrypted using industry-standard technologies.
- Controlled Access: Only authorized personnel with specific roles may access user data.
- Data Isolation: Each user's data is processed and stored independently to maintain separation between accounts.
- No Unauthorized Use: Your content is never sold, shared, or repurposed outside the scope of providing WhoSaidWhat services.
6. Disclosure of Your Information
We may share your information only in limited circumstances:
- Service Providers: With trusted third-party providers who assist with hosting, analytics, or security operations.
- Business Transfers: In the event of a merger, acquisition, or reorganization, your data may be transferred to the new entity under equivalent privacy safeguards.
- Legal Requirements: To comply with lawful requests or protect against fraud, misuse, or violations of our Terms of Service.
We do not share your transcripts, uploads, or AI-processed data with any external organization for commercial gain.
7. Data Security Measures
We maintain advanced security practices to protect your data:
- SSL encryption for all communications.
- Encryption at rest for stored data.
- Role-based access controls and secure authentication.
- Regular vulnerability testing and security audits.
- Encrypted backups and recovery protocols.
8. Data Retention
We retain personal data and uploaded materials only for as long as necessary to fulfill the purpose of collection, including legal and operational requirements. You may request deletion of your account or uploaded data at any time by contacting whosaidwhat@evoluut.ai.
9. Your Data Protection Rights
Depending on your location, you may have the following rights regarding your personal data:
- Access: Request a copy of your personal information.
- Correction: Request updates to incorrect or incomplete data.
- Deletion: Request removal of your personal data.
- Restriction: Request limitation on how we process your data.
- Objection: Object to specific data processing activities.
- Portability: Request transfer of your data to another service.
To exercise any of these rights, please contact us at whosaidwhat@evoluut.ai.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our data practices or legal requirements. Updates will be posted on our website, and in some cases, you may be notified via email.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our data protection practices, please contact us:
Email: whosaidwhat@evoluut.ai
Website: https://whosaidwhat.ai
Organization: Evoluut.ai – Anguilla, British West Indies